CertaPro Painters of League City and Galveston has been serving residential and commercial customers for eleven years. We are a professional business specializing in repainting homes and commercial buildings; both interiors and exteriors. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our customers.   The Office Manager is an essential member of the CertaPro Team, operating as a hub between sales and production for our customers.     

Position Overview:  
Primary responsibility is managing the daily, weekly, and monthly financial transactions necessary to run a successful business using the QuickBooks Online platform. 
Provide exceptional technology support for all team members and business functions, including production, sales, marketing, and HR. 
 
Benefits  
Personal PTO - 12 days accrued per year 
7 paid holidays  
Training and development  
401(k) eligible  

No paid health insurance is available 

Responsibilities:    Quick Books Online using Project feature: 
Import new jobs  
Prepare and send customer invoices 
Import bills using HubDocs 
Job costing  
Process customer payments 
Pay sub-contractors weekly 
Pay monthly bills including sales tax 
 
Production, Sales, Marketing, & HR Support: 
Customer service-related activities - prospective, current, & previous customers 
Email, text, & phone follow up support & thank you notes 
Collaborate to maintain production calendar and subcontractor communication through TEAMS 
Manage and maintain subcontractor files 
Physical office maintenance including office supplies, point-of-sale materials, branded goods, and inventory needs 
Provide marketing assistance for specific projects 
Assist and participate in business events 
Participate in regional or national on-going monthly training calls, conferences/meetings 
  
Qualifications/Certifications:   
Extensive experience and knowledge using Microsoft Office 365 (Outlook, TEAMS, Excel and Word) 
QuickBooks Online experience required 
High school diploma 
College degree a plus  
Digital marketing skills a plus 
Excellent verbal and written communication skills, bilingual a plus 
Excellent organizational and time management skills 
Accurate and detailed oriented  
Five years of Office Management experience (preferred)  
   
Each CertaPro Painters® business is independently owned and operated.  
 

 Apply Online at https://certapro-painters-league-city-tx.careerplug.com/j/02giyju